Completing The T&E Process
Traditionally Expense Management Systems are set up with an expense report routed for manager approval after submission and then once approved by the manager sent for audit by finance, AP, HR or an outsourced partner (often all 4!)
In our experience it is much more effective to route an expense claim for manager approval after it has been audited.
Managers can approve the claim safe in the knowledge that it is compliant with the policy rather than having to spend time matching receipts, checking the values against the policy and all the other checks that are required.
If the audit team sends a query to an employee because they have a claim that is outside the travel policy and it has already been approved by the manager then the employee will often respond “well my manager is happy with the spend he/she has already approved it”. This weakens the strength of the audit.